Sample Cleaning Checklist – Scope of Work for Your Tender / RFQ

If you’re preparing a Scope of Work or task list for cleaning services, this guide will help you get started. I’ve put together these resources to make the tender and RFQ process easier, whether you’re managing a project site, an operational facility, or a corporate office.

If you’d like TCP Facility Services to submit a tender or provide a quotation, you’re welcome to get in touch.

Contact: Carlene Pickett, Operations Manager

Email: info@tcpfacilityservices.com.au

Tendering Industrial / Office Cleaning Services 

Putting together a tender or RFQ for cleaning services can feel overwhelming, especially when you’re trying to make sure every task, area, and expectation is clearly defined. A well‑structured cleaning checklist not only helps you communicate your requirements, it also ensures every contractor quoting on the work is pricing the same scope, making comparisons fair, accurate, and far easier.

To help you get started, we’ve created a simple sample cleaning checklist that outlines the most common tasks requested across offices, commercial spaces, and shared facilities. You can use this as a guide when preparing your tender documents, tailoring it to suit your site, frequency, and operational needs.

Sample Scope of Work (Preambles)

This Scope of Work outlines the cleaning services required for the site and provides a clear framework for all tasks, responsibilities, and service expectations. It is designed to ensure consistency, transparency, and alignment between the client and the contractor. All cleaning activities must be carried out to a high standard, using appropriate equipment, safe work practices, and environmentally responsible products. The contractor is expected to maintain all areas listed in this document in a clean, hygienic, and presentable condition at all times.

—— Sample Tailored Checklists – free for your use —–

Office Environment – Sample Cleaning Checklist

Daily Tasks

• Wipe and sanitise desks, workstations, and shared surfaces
• Empty all bins and replace liners
• Vacuum carpets and spot‑clean hard floors
• Clean and disinfect high‑touch points (door handles, switches, railings)
• Wipe down kitchen benches, tables, and appliances
• Clean and sanitise bathrooms and amenities
• Restock consumables (soap, paper towels, toilet paper)
• Tidy reception, waiting areas, and meeting rooms

Weekly Tasks

• Deep clean kitchen appliances (microwave, fridge handles, coffee machine surfaces)
• Dust skirting boards, window sills, and ledges
• Clean internal glass and partition windows
• Mop and machine‑clean hard floors
• Sanitise shared equipment (phones, remotes, boardroom tech)

Monthly Tasks

• High‑dusting (vents, ceiling corners, light fittings)
• Deep clean fridges and internal shelves
• Upholstery spot cleaning
• Detailed workstation cleaning (screens, keyboards, chair arms)
• Full bathroom descaling and deep sanitation

Quarterly or as‑Needed Tasks

• Carpet steam cleaning
• External window cleaning
• Pressure cleaning of entryways and pathways
• Deep cleaning of storage rooms and low‑traffic areas
• Appliance deep cleaning (dishwashers, ice machines, large fridges)

Construction Site – Sample Cleaning Checklist (All Common Areas)

Daily or Routine Tasks

• Remove rubbish, debris, and offcuts from work areas
• Sweep and tidy walkways, access paths, and shared zones
• Clean and sanitise site offices, lunchrooms, and crib rooms
• Wipe down tables, benches, and shared surfaces
• Empty bins and manage waste segregation
• Clean and sanitise ablutions, toilets, and wash stations
• Restock consumables (soap, toilet paper, paper towels)

Weekly Tasks

• Deep clean lunchrooms and kitchen facilities
• Clean internal windows and glass partitions in site offices
• Mop and machine‑clean hard floors in amenities and offices
• Dust and wipe down shelving, lockers, and storage areas
• Clean external entry points and high‑traffic access areas

Monthly Tasks

• High‑dusting of beams, rafters, and elevated structures in common areas
• Deep cleaning of fridges, microwaves, and shared appliances
• Pressure cleaning of pathways, external stairs, and building surrounds
• Detailed cleaning of site offices (desks, screens, equipment)
• Full sanitation of ablution blocks and wet areas

As‑Needed / Project Milestone Tasks

• Post‑construction clean of shared areas
• Window and glass cleaning (internal and external)
• Removal of paint, plaster, and adhesive residue
• Deep cleaning of high‑traffic zones before inspections
• Pressure cleaning of external surfaces prior to handover

Mine Site – Sample Cleaning Checklist (Common Areas, Accommodation & Mess Hall)

Daily Tasks

• Remove rubbish and waste from all common areas
• Sweep and mop high‑traffic walkways, corridors, and entry points
• Clean and sanitise ablutions, toilets, and shower blocks
• Wipe down benches, tables, and shared surfaces in mess halls
• Clean and sanitise kitchen servery areas and food prep zones
• Restock consumables (soap, toilet paper, paper towels, hand sanitiser)
• Empty bins and replace liners across all facilities
• Tidy and refresh recreation rooms, TV areas, and gym spaces
• Wipe down high‑touch points (door handles, railings, switches)

Accommodation Block Tasks

• Make beds or refresh bedding as required
• Clean and sanitise ensuite bathrooms
• Dust and wipe down bedside tables, desks, and storage surfaces
• Vacuum or mop floors in rooms and hallways
• Clean mirrors, windows, and internal glass
• Remove rubbish from individual rooms and shared corridors

Mess Hall & Kitchen Tasks

• Clean and sanitise dining tables, chairs, and food service areas
• Wipe down bain‑maries, benches, and stainless‑steel surfaces
• Clean appliances (microwaves, toasters, coffee machines)
• Sweep and mop kitchen and dining floors
• Clean fridges, freezers, and cold storage handles
• Spot‑clean walls, splashbacks, and high‑use areas

Weekly Tasks

• Deep clean ablution blocks and wet areas
• Clean internal windows and glass partitions
• Dust skirting boards, vents, and ledges
• Deep clean kitchen appliances and food storage areas
• Machine‑clean hard floors in mess halls and amenities
• Sanitise gym equipment and recreation facilities

Monthly Tasks

• High‑dusting of beams, rafters, and elevated structures in common areas
• Deep clean fridges, freezers, and internal shelving
• Upholstery spot cleaning in accommodation and recreation rooms
• Detailed cleaning of staff rooms, offices, and site admin areas
• Full sanitation of accommodation blocks, including mattress rotation if required

As‑Needed / Shutdown or Peak Period Tasks

• Full camp accommodation reset
• Deep cleaning of mess halls before inspections
• Pressure cleaning of external walkways, verandas, and building surrounds
• Removal of red dirt buildup from high‑traffic zones
• Window and glass cleaning (internal and external)
• Appliance deep cleaning (ice machines, dishwashers, large fridges)

TCP Facility Services – PPE, Safety Workwear and Equipment

Cleaning Checklists

A well‑structured cleaning checklist is at the heart of every efficient office clean. It keeps our team organised, ensures nothing gets overlooked, and gives clients confidence that every area of their workplace is being maintained to a consistent standard. At TCP Facility Services, we tailor our checklists to suit each office environment — from daily essentials like wiping down desks and emptying bins, to weekly and monthly tasks such as deep cleaning appliances, sanitising high‑touch points, and refreshing shared spaces. These checklists help us deliver reliable, repeatable results that keep your office looking its best all year round.